Subscriber Privacy Notice
ORBITEL COMMUNICATIONS, your local cable operator (“Operator”) is providing this Notice to inform you of its practices regarding personally identifiable information that may be collected in the course of providing services to you over its cable system, including video programming services, high speed data, Internet Service Provider (ISP) Services, and Digital Phone services (“cable-based services”). This notice is also being provided on behalf of ORBITEL COMMUNICATIONS’ Affiliated Providers, (“Affiliated Providers”) whose services may now or in the future be provided over Operator’s cable systems. This Notice is being provided in accordance with the Cable Act of 1934, as amended (the “Cable Act”). In addition to the Cable Act, this Notice also makes reference to the Electronic Communications Policy Act of 1986, as amended (“ECPA”), and the Online Copyright Infringement Liability Limitation Act of 1998 (“Copyright Act”), which are also applicable if you are a subscriber to an ISP service provided by Operator over its cable system (an “ISP Service”). This notice is posted on-line at www.OrbitelCom.com.
This Notice pertains to personally identifiable information about you that you have furnished to Operator, or that Operator has collected, in connection with the provision of cable-based services to you. The provisions of this Notice also apply as indicated herein to personally identifiable information that you have furnished to Affiliated Providers or that they have collected in connection with their provision of cable-based services. Personally identifiable information does not include aggregate data that does not identify you.
The Cable Act’s subscriber privacy provisions apply to cable operators, as defined in the privacy provisions of the Cable Act, providing cable and other services over their systems. Operator’s Affiliated Providers intend to conduct their privacy practices as set forth in this Notice, which provides subscribers to their cable-based services with information required by the privacy provisions of the Cable Act, whether or not these Affiliated Providers qualify as Cable Operators. Operator’s Affiliated Providers may provide subscribers with other information concerning their general privacy practices through additional policies and notices, which will continue to apply unless inconsistent with this Notice. When using Operator’s Affiliated Providers, you may wish to review these additional policies and notices.
The provisions of this Notice do not apply to non-affiliated, third party Providers (e.g., EarthLink) whose ISP Services are provided on Operator’s cable systems. These non-affiliated Providers may have their own privacy policies, which you may want to review. You should also be aware that most of the content and applications provided through your ISP Services are provided by third parties, and that by accessing the online content of these third parties you may cause or enable the transmission by the system to them of personally identifiable information. The policies described in this Notice do not apply to such third parties. These third parties may have their own privacy policies, which you may also want to review.
Seven areas are covered by this Notice:
- The nature of personally identifiable information collected about you and the way such information is used;
- The nature, frequency, and purpose of any disclosure that may be made of such information;
- Disclosure of information to governmental entities and through legal process;
- The period of time such information will be maintained;
- Your online communications on your ISP Service;
- The times and place you may have access to the information collected; and
- Your rights under the Cable Act.
1.Collection and Use of Personally Identifiable Information
(b) The information described in the paragraph 1(a) is used for purposes such as the following: to make sure you are being billed properly for the services you receive; to send you pertinent information about Operator’s services; to maintain or improve the quality of Operator’s services; to answer questions from subscribers (i.e., for troubleshooting); to ensure compliance with relevant law and contractual provisions; to market cable-based services that you may be interested in; and for tax and accounting purposes.
(c) Operator’s system, in delivering and routing the ISP Services, and the systems of Operator’s Affiliated Providers, may automatically log information concerning Internet addresses you contact, and the duration of your visits to such addresses. Operator does not use or disclose any personally identifiable information that may be derived from these logs for marketing, advertising or similar purposes. Operator, as described above, as well as your ISP, in providing the ISP Service to you, also has access to personally identifiable information about you or your ISP account, including the name and address associated with a given IP address or, possibly, one or more e-mail accounts. You have consented, in your ORBITEL COMMUNICATIONS Subscription Agreement and your acceptance of Operator’s services, to the collection of personally identifiable information as described in this paragraph.
(d) Under the Cable Act, a Cable Operator may also collect personally identifiable information over a cable system without subscribers’ consent if it is necessary to provide services to subscribers, or to prevent unauthorized access to services or subscriber data.
(e) Operator’s Affiliated Providers also may collect the following types of information that may constitute personally identifiable information:
(i) registration and account information, including your name, address, telephone number, screen names and email address(es), means of subscription, billing and payment (including credit card) information, and complaint and service history;
(ii) account usage information, including information about how often and how long you use the relevant ISP Service, areas of the ISP Service visited and features of the ISP Service selected or used, and purchases that you have made through the ISP Service, in addition to account usage information relating to your voice services;
(iii) technical information, including information about your computer system, its software and modem, and your geographical location;
(iv) other subscriber information, including preference and other information you provide when you use or personalize your use of your ISP Service, information provided by Operator’s Affiliated Providers’ business partners, information you publish on the ISP Service, and information from other sources (for example, publicly available supplementary data).
(f) The information collected by Operator’s Affiliated Providers in connection with your use of their cable-based services may be used in connection with the provision and maintenance of the relevant cable-based service(s) and to fulfill transactions that you request, to personalize or improve your service experience, or as otherwise necessary in the course of their businesses (for example, in audits, billing matters, or research). Operator’s Affiliated Providers may also use this information to provide advertising and other offers for goods and services to you, subject to the marketing preferences you may select when using their cable-based services. If you are a subscriber to one or more of Operator’s Affiliated Providers, you have consented in your Orbitel Communication Subscription Agreement to the collection of such information for the uses described above.
2. Disclosure of Personally Identifiable Information
(a) Personally identifiable information that Operator maintains related to its subscribers will be disclosed by Operator without the prior written or electronic consent of subscribers only if: (1) it is necessary to render, or conduct a legitimate business related to, the services that are provided to you; (2) such disclosure is required by law or legal process as described below; or (3) for mailing lists as described below.
(b) The types of persons to whom information about you may be disclosed by Operator in the course of providing cable service to you include the employees of Operator and its related legal entities, agents, repair and installation subcontractors, sales representatives, accountants, billing and collection services and credit reporting agencies, consumer and market research firms, and authorized representatives of governmental bodies. Also upon reasonable request, personally identifiable information is disclosed to persons or entities with an equity interest in legal entities related to Operator when they have a legal right to inspect Operator’s books and records.
(c) In addition, if you are an ISP Service subscriber, information, including personally identifiable information, may be shared between Operator and your ISP in providing the ISP Service. The types of persons to whom information about you may be disclosed in the course of providing an ISP Service to you may include, in addition to those persons listed above, your ISP and its employees or other entities who provide content and/or services to the ISP Service or to you via the ISP Service.
(d) Information for billing purposes is generally provided by Operator on a monthly basis. Information for other purposes is provided by Operator as it is needed.
(e) Unless you object, the Cable Act also permits Cable Operators to disclose personally identifiable information to others, such as advertisers and direct mail or telemarketers, for non-cable related purposes. Under the Cable Act, any disclosures for purposes other than as described in the first three paragraphs of this Section 2 and in Section 3 of this Notice is limited to the following “mailing list information”: your name, address and the particular services to which you subscribe (e.g., HBO or other premium channels or tiers of service). In addition, Operator may add to its mailing list publicly available information about subscribers that is obtained from third parties. Mailing list information cannot include the extent of your viewing or use of a particular service, including the extent of your use of any ISP Service, or the nature of any transaction you make over the cable system. Operator may disclose such mailing list information from time to time. If you wish to have Operator remove you from its mailing list, please notify Operator in writing.
(f) In addition to any disclosures permitted in the first paragraph of this Section 2, Operator’s Affiliated Providers may also disclose, pursuant to the consent you granted in your ORBITEL COMMUNICATIONS Subscription Agreement, the personally identifiable information described in Section 1 in connection with the provision of services to you, in order to fulfill transactions that you request, to personalize your online experience, to comply with criminal or civil legal process (including as described in Section 3 of this Notice), and as otherwise necessary in the ordinary course of their businesses. For example, Operator’s Affiliated Providers may disclose your personally identifiable information routinely to their employees, agents and contractors to maintain, market, provide, and audit your cable-based services; to outside auditors to check their records; to attorneys and accountants as necessary to render services to such Providers; and to merchants from whom you make purchases. The frequency of such disclosures varies according to business needs. The names and addresses of subscribers to Operator’s Affiliated Providers may also be disclosed to selected companies in order to provide you direct mail product and service offers, subject to the marketing preferences you may select when using your cable-based services. In disclosing name and address information for such purposes, Operator’s Affiliated Providers may combine these lists with publicly available information (such as census and household information), or segment them (i.e., create separate sub-lists) based on such publicly available information or on other information (such as when the subscriber began using the cable-based service, or the subscriber’s computer type).
3. Disclosure of Information to Government Entities and Other Legal Process
(a) Federal law requires Operator to disclose personally identifiable information to a governmental entity or other third party pursuant to a court order. If the court order is sought by a governmental entity, the Cable Act requires that you be afforded the opportunity to contest in court any claims made in support of the court order sought. At such a proceeding, the Cable Act requires the governmental entity to offer clear and convincing evidence that the subject of the information is reasonably suspected of engaging in criminal activity and that the information sought would be material evidence in the case. In addition, pursuant to an administrative subpoena, state welfare agencies may obtain the names and addresses of individuals as they appear in the subscriber records of cable operators with respect to those who owe, or are owed, welfare support. Such information may be obtained without a court order and does not require that a subscriber be given notice of and the opportunity to contest the disclosure.
(b) If you are a subscriber to an ISP Service, ECPA requires your ISP or Operator to reveal information to the government in certain additional circumstances. ECPA addresses both the content of communications on the ISP Service, as well as subscriber record information. ECPA requires Operator and/or its Affiliated Providers to disclose to governmental authorities the content of communications in response to a criminal warrant or court order without any notice to you and without your consent.
(c) In addition, under ECPA the government may require Operator or your ISP to disclose subscriber record information (but not the content of communications) pursuant to a warrant, court order or subpoena without any notice to you and without your consent.
(d) If you subscribe to an ISP Service, a private party may use a subpoena under the Copyright Act to obtain information about you to maintain a copyright infringement suit against the poster of online material, without any notice to you. Additionally, Operator’s Affiliated Providers may release information about you to comply with valid legal process such as a subpoena or court order, or as required by law.
(e) In your ORBITEL COMMUNICATIONS Subscription Agreement, you have agreed that Operator and its Affiliated Providers may also disclose any information in its possession to protect its rights, property and/or operations, or where circumstances suggest that individual or public safety is in peril.
4. Time Period That Operator Retains Personally Identifiable Information
Operator and its Affiliated Providers maintain personally identifiable information about subscribers for as long as it is necessary for business purposes. This period of time lasts as long as you are a subscriber and up to fifteen additional years so that Operator and its Affiliated Providers can comply with tax and accounting requirements. When information is no longer necessary for these purposes, Operator or its Affiliated Providers destroy the information unless there is a legitimate outstanding request or order to inspect the information.
5. Your Online Communications on an ISP Service
In addition to the situations described in Section 3, ECPA provides for other exceptional circumstances under which Operator and/or your ISP may be compelled to disclose information about you or your communications, or are permitted to disclose such information. For example, such information may be disclosed to law enforcement if it appears to be evidence of child pornography, or was inadvertently obtained and appears to pertain to a crime. Such disclosure is also permitted to an addressee or intended recipient (or his or her agent), or to a person involved in forwarding such information to its destination; when it is necessarily incident to providing service or to protect Operator’s rights or property; to others with your consent or the consent of an addressee or intended recipient (or his or her agent) of communications sent by you; or as otherwise provided for by law. In your ORBITEL COMMUNICATIONS Subscription Agreement, you have agreed that Operator and its Affiliated Providers may disclose any information in their possession to protect their rights, property and/or operations, or where circumstances suggest that individual or public safety is in peril.
6. Access to Records
Under the Cable Act, you have the right to inspect the records of a Cable Operator that contain personally identifiable information about you and correct any errors in such information. If you wish to inspect these records, please notify Operator in writing and an appointment at its local business office will be arranged during its regular business hours.
7. Your Rights Under the Cable Act
The Cable Act provides you with a cause of action for damages, attorneys’ fees and costs in Federal District Court should you believe that any of the Cable Act’s limitations on the collection, disclosure, and retention of personally identifiable information have been violated by a Cable Operator. Your ORBITEL COMMUNICATIONS Subscription Agreement contains your agreement that, to the extent permitted by law, any claims that you have under the Cable Act will be decided in arbitration and attorneys’ fees and punitive damages will not be available.